# Instructor-Led Training

## 📌 Overview

Instructor-Led Training (ILT) lets you run live, in-person or virtual sessions inside Quinn. You create a reusable **Training** once — with the materials learners get before and after — then schedule as many sessions as you need. Assign the Training directly, through a group, or as part of a program, and learners either get a date from you or book the session that suits them. Attendance, not booking, is what completes the requirement.

### Step 1: Create a Training

Go to **Instructor-Led Training** in the admin sidebar and click **New Training**. Give it a **Title** and **Description**, pick the **Default modality** (**In person** or **Virtual**), choose the **Default facilitator**, and optionally set a follow-up course that's assigned once a learner attends. Click **Create**.

![New Training form with title, description, modality, and facilitator](https://assets.meetquinn.ai/website/Help/instructor-led-training_step_01.png)

💡 Tip: A Training is reusable — set it up once and every session you schedule from it shares the same materials, follow-ups, and completion rules.

### Step 2: Add Materials

On the Training's **Overview** tab, click **Add material**. Choose the **Type** (a link, file, or course), give it a **Label**, and pick when learners get it — **Before the session** or **After the session** — along with how many days before or after it should go out. Click **Add**.

![Add material dialog with type, label, and timing](https://assets.meetquinn.ai/website/Help/instructor-led-training_step_02.png)

### Step 3: Schedule a Session

Click **Schedule session**. Set the **Starts at** and **Ends at** times, the **Timezone**, **Modality**, **Location**, **Facilitator**, and **Capacity**. Under **Notify roster by**, choose email, text message, or both. Click **Save**. The next session appears on the Training's **Overview** and in the learner's **Upcoming** view.

![Schedule session dialog with date, time, location, and capacity](https://assets.meetquinn.ai/website/Help/instructor-led-training_step_03.png)

### Step 4: Add Your Roster

Open the session and click **Add people**. Add individual learners or an entire group — everyone added gets an invitation with the session details and a link to view it. You can also assign the Training itself (directly, via a group, or inside a program) and let learners **Book a date** from the open sessions themselves.

![Session roster with Add people and the learner's invitation](https://assets.meetquinn.ai/website/Help/instructor-led-training_step_04.png)

💡 Tip: When you assign the Training without picking a session, learners see it in their assignments with a **Book a date** button and choose from any session with open seats.

### Step 5: Quinn Sends Reminders

Nothing to do here — Quinn automatically reminds each learner **24 hours** and **1 hour** before the session starts, by email and text, with the time, location, and facilitator.

![24-hour and 1-hour reminder messages on a learner's phone](https://assets.meetquinn.ai/website/Help/instructor-led-training_step_05.png)

### Step 6: Take Attendance

At the session, click **Take attendance** and show the **Scan to check in** QR code. Learners scan it with their phone and see **You're in** — the attendance board fills in as each person arrives. You can also mark learners **Attended**, **No show**, or **Excused** by hand.

![Facilitator's QR check-in board next to a learner's You're in confirmation](https://assets.meetquinn.ai/website/Help/instructor-led-training_step_06.png)

### Step 7: See Attendance at a Glance

Open the Training's analytics to see attendance over time and a **By instructor** breakdown of sessions, attendance, no-shows, and fill rate.

![Attendance analytics with a By instructor table](https://assets.meetquinn.ai/website/Help/instructor-led-training_step_07.png)

## 💡 Tips

- Booking a session does **not** complete the requirement — only being marked **Attended** does. No-shows and excused absences keep the assignment open so the learner can book another session.
- Attending a session earns the learner **10 points** when [Points & Prizes](/help/points-and-prizes) is enabled.
- Links in ILT emails and texts take learners straight to their session page, where they can see the details, add it to their calendar, or rebook.